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.EU DOMAIN NAME WHOIS POLICY
DEFINITIONS
Terms defined in the Terms & Conditions and/or the .eu Dispute Resolution Rules are used herein with a capital letter.
SECTION 1. PRIVACY POLICY
Only natural persons, companies or organisations meeting, at least one of the General Eligibility Criteria, shall be eligible to register a Domain Name.
1.1. Processing of personal data
By registering a Domain Name and accepting the .eu Domain Name Registration Terms and Conditions ("Terms and Conditions"), the Registrant authorises the Registry to process personal and other data required to operate the .eu Domain Name system. The Registrant explicitly agrees that the Registry can use the data for operating the system (which will include attribution of the Domain Name, transfer of a Domain Name to a new Registrant, transfer of one Domain Name or a portfolio of Domain Names to a new Registrar) and can after the unambiguous consent of the Registrant transfer the data to third parties but only:
i. if ordered to do so by a public authority, carrying out its legitimate tasks,
ii. upon demand of an ADR Provider mentioned in Section 16 of the Terms and Conditions or
iii. as provided in Section 2 (WHOIS look-up facility) of this document.
The Registrant has the right to access his personal data and to arrange for it to be amended, where errors exist.
The Registrant must keep the Registry immediately informed through the Registrar of any change in name, address, e-mail address, telephone and fax numbers. An omission or delay in informing the Registry of such changes may result in the termination of the registration agreement.
1.2. Information collected for internal use
The following personal data will be collected for the internal use of the Registry (unless where also available through the WHOIS look-up facility provided for in Section 2 hereof):
(i) full name of the Registrant;
(ii) technical contact name;
(iii) postal address;
(iv) e-mail address;
(v) telephone number;
(vi) fax number (optional);
(vii) language for the ADR proceedings, as referred to in Paragraph 3(a) of the .eu Dispute Resolution Rules.
The information must be that of the Registrant and must not be recorded in the Register as that of the Registrar, proxy or representative of a person or entity that does not meet the General Eligibility Criteria.
SECTION 2. WHOIS LOOK-UP FACILITY
2.1. Introduction
The Public Policy Rules require the Registry to provide a WHOIS look-up facility where, by typing in a .eu Domain Name, information about the administrative and the technical contact administering the Domain Name can be found.
When a Domain Name is registered the information relating to that registration sits in a WHOIS database in compliance with the rules set out below. The information collected includes Registrant contact information, the Registrar involved and details of the name servers to which the Registry delegates authority for the Domain Name and is further set out in Section 2.4. hereof.
By going to the Website of the Registry and typing in the Domain Name in the WHOIS look-up facility, information about that name and the Registrant can be accessed in accordance with the rules set out below.
When registering a Domain Name, the Registrant is required to accept the Registry's Terms and Conditions which authorises the Registry to make some personal data accessible on its web site, along with some other technical data, in order to guarantee the transparency of the domain name system towards the public.
2.2. Purpose
The purpose of the WHOIS database, as set forth in the first paragraph of Article 16 of Commission Regulation (EC) No 874/2004 of 28 April 2004 is to provide reasonably accurate and up to date information about the technical and administrative points of contact administering the domain names under the .eu TLD.
If the Registry is holding false, incorrect or outdated information, the Registrant will not be contactable and may lose the name. By deliberately submitting inaccurate information, the Registrant would also be in breach of the Terms and Conditions which could also lead to loss of the Domain Name.
2.3. Identifying Natural Persons and Legal Persons
Those requesting to register a .eu Domain Name are required to provide certain information through an accredited .eu Registrar. In respect of the name of the Registrant there are two fields: The first is 'Name' and the second is 'Company'. Both fields may be completed or just the 'Name' field.
If only the first field is completed, it is assumed that the registration is in the name of a private individual (natural person).
If the 'Company' field is completed, it is assumed that the company is the Registrant. This ensures that the Domain Name of the company cannot be "held hostage" by an employee who suddenly leaves or who is dismissed, and who tries to transfer or delete the Domain Name or to link it to another website via the managing agent.
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